An organizational structure is the formal outline reporting relationship, information and managerial flows within a company. The company’s organizational structure is a very critical aspect of a company’s culture. It is the pillar of the company. If the company’s structure is not properly planned and placed, it could be assumed that the company has no foreseeable future. For these reasons, transitioning could present its unique difficulties to the manager and business owners.
Some of these challenges are what we are going to highlighting today.
To begin transitioning, preparing your Employees at every level is crucial to a successful organizational transitioning as it will grains into the organizational structure. In the process of prepping the staff, information gathering is very important, getting feedback from the employee either through formal or informal means should be considered, generating innovative ideas from the employees at the meetings should be seriously considered. It is also very important that the management clearly explains the motive behind the transitioning and their specific roles and new job descriptions with frequent update emails on the process as the transitioning progresses. Some of your staff might be worried about this transition, whereas others may find out that this improves their productivity.
The second transitioning step is to Review the workflow. Make a list of tools they will need, sit down with each member of the team and go through their workflow from beginning to end. Review every single tool and work process ranging from computers to staplers.
The third aspect will prevent issues and keep work running smoothly when employees are not supervised. It might seem challenging to manage and control your team remotely but creating Structure and Routine is needed as a guide. In setting up routine and structure, there should be
– Setup reporting system to view the progress of everyone
– Training the employee on self-organizing that will help them to maintain the structure. This training should be tailored toward planning out their day, including work hours, break time, concrete plans and objectives. Share the deadline calendar to keep everyone on the same page.
As we progress, the fourth aspect is to establish a sense of community, a sudden change in your employees’ working environment can be very stressful. Human beings are social creatures and spending 8+ hours a day with your laptop as your only companion is distressing, particularly if you’re used to being surrounded by colleagues. Make sure your teams have all the communication tools they need to stay connected to make the switch to remote work as comfortable as possible. Schedule regular online meetups to establish a continued sense of unity and togetherness.
If your team is happy, your business will keep going and thriving, no matter what conditions you have to face.
As for the fifth, selecting those capable of working remotely and figuring out how you can work around it is crucial. It is important to adopt a workflow that enables the stamping and signing of paperwork so there won’t be delays from the department that handles such – for example, the legal department.
The sixth step which is, informing the client base, is crucial as during transitioning, most work that is office-based might not be done the way they were done. If your business relies on office-based work processes, come up with a strategy that will inform clients of any issues with support or orders in a way that demonstrates sensitivity to any potential problems or frustration this will cause. It is paramount to maintain solid communication with the customers during these trying times.
Monitoring as the seventh aspect is very crucial, keeping feedback mechanisms in place after implementing the transitioning process. Rather than viewing the transition as a finished project, consider it a work in progress. Use feedback from employees to fine-tune or alter specific aspects of the new structure. Allowing employees have a voice after the transition can add uniqueness to the structure, thereby bringing it closer to a structure that is best suited to maximize the efficiency and effectiveness of your operations while retaining employees.
Working closely with your HR team will speedily help in improvising as the challenges arise. Workforce management is changing, and more strategies should be adapted to suit your business needs.
Would you like to speak with an HR expert?
Send us a message.